Application Area D

Application Area D focuses on developing and supporting effective teachers and leaders and includes projects related to the design and implementation of an evaluation model that incorporates student growth as a factor in the annual performance evaluations for teachers and principals. View updates for this application area below.

04/15/2014

Ohio Teacher Continuing Contracts
The Ohio Department of Education encourages all districts to use the graphic below (click here to download) as a starting point when reviewing district policies and procedures for awarding teacher continuing contracts. The legal office of each school district establishes the policies, which must meet the requirements in state law for recommending, granting, postponing or denying teachers continuing contracts. (To view the full text of the law, Ohio Revised Code 3319.08 and 3319.11, visit http://codes.ohio.gov/orc/3319.08.)

OhioTeacherContContract

(click image to download PDF version)


Evaluations of teachers who are employed under limited and continuing contracts are required by state law. However, the law does not specify how the district must use evaluation results to grant contracts. The department encourages districts to incorporate Ohio teacher evaluation ratings as a fourth component in their policies and procedures regarding the granting of continuing contracts (see Section 4 of the graphic).


02/04/2014

Student Growth Measures
The presentation details the purpose, uses and significance of Value-Added measures, and provides a general description of how they are calculated. In addition, the presentation illustrates how Value-Added data differs from achievement test scores…

Career-Tech

  • Site visits to the schools implementing the health informatics program are on-going. Most teachers are finishing the first project of the course and health informatics specialists are visiting the classrooms for the first student presentation.
  • SREB has completed and approved the prototype for the student and new teacher version of the health informatics program. The development of the prototypes took months of input from the teachers, curriculum specialists and final approval from Dr. Bottoms. Revisions have been made to most of the projects in course one to make them more student driven. Beth Green will be revising course two in coming weeks.

Assessment Literacy Trainings

In spite of the cold, Battelle for Kids, in collaboration with the Ohio Department of Education, is continuing to deliver nearly 100 assessment literacy trainings across the state by September 2014. Join us for one of these popular sessions to build the skills and knowledge needed to critically design and review assessments as part of the Student Learning Objectives (SLO) process.

Don’t miss out on this important information. Sign up for an upcoming winter session today. We promise to have hot coffee.

  • Feb 5, Wilmington
  • Feb 6, Hamilton
  • Feb 10, Massillon
  • Feb 13, Toledo
  • Feb 18, Yellow Springs
  • Feb 25, Cincinnati
  • Feb 25, Archbold
  • Feb 27, Tiffin

View the event flyer for details, or check STARS for more information and to register (Keyword: Assessment Literacy).



09/17/2013

New training modules to help in writing student learning objectives
To assist educators and principals in writing high-quality student learning objectives, ODE has released a new online module to complement the four Student Growth Measure modules delivered in the six-hour training sessions. This fifth module, Writing SLOs, contains two components. Module 5A guides viewers through the student learning objective writing process and provides in-depth guidance on data analysis using mock data to formulate appropriate growth targets. Module 5B supports teachers in constructing a student learning objective using available data from their own unique student population. Modules 5A or 5B can be viewed here.

Assessment Literacy training 
Our new team of Assessment Literacy Specialists has been assigned regionally to support RttT districts at the ground level. Multiple six-hour, face-to-face, team trainings will be available regionally throughout the school year. The training will address the identification and development of valid and reliable assessments. Registration will be available in STARS.

For more information, click on http://education.ohio.gov/Topics/Teaching/News/ODE-and-Battelle-for-Kids-offering-training-in-ide

Leading the access, interpretation, and analysis of teacher value-added reports 
One-day Battelle for Kids Workshops offered for teacher leaders and school administrators supporting educators receiving value-added reports in grades 4-8 reading and math. Registration will be available in STARS (key word – Value-added). There are ten days offered, beginning September 27 through November 13.

Student Growth Measures training 
The department is offering 24 Student Growth Measures training sessions that are designed for participants at all grade levels. Participants will learn how to identify and write high-quality student learning objectives; how to set growth targets and select assessments that will measure progress; how to score student learning objectives; and how to present this training to colleagues.

For more information, click on http://education.ohio.gov/Topics/Teaching/News/Student-Growth-Measurers-Training-Offered

The electronic Teacher and Principal Evaluation System (eTPES) 
August half-day training sessions to assist superintendents/superintendent designees in their LEA set-up are coming to a close (three sessions listed in STARS at this time). Principal training sessions, to assist in setting up the building rosters, are offered throughout September. Registration in STARS.

eTPES Videos on You Tube
Click on http://education.ohio.gov/Topics/Teaching/Educator-Evaluation-System/District-Educator-Evaluation-Systems/eTPES-Help 

1. Superintendent and Designee Training Video #1: Activating your eTPES account and logging in  3 minutes (8/9/2013)

2. Superintendent and Designee Training Video #2: LEA Setup 6 minutes (8/13/2013)

3. Superintendent and Designee/Principal Training Video #3: Staff Import 6 minutes (8/13/2013)

4. The first Principal Video – Activating your account and logging-in

5. Teacher Video available in September

Credential information and data is now completed and downloaded into eTPES. This is noted under the “Announcement” section in eTPES.

All updated features, such as Evaluator Assignment, will soon be available in eTPES and will be noted in the “Announcement” section.


08/13/2013

Update OEDS-R information now; important notices being sent to superintendents
The department regularly uses district contact information in the Ohio Educational Directory System Redesign (OEDS-R) to conduct many functions including administering grants, maintaining data, verifying receipt of state funding and communicating the latest education news. Because OEDS-R is a vital link in this information flow, it is crucial that districts regularly update the system as changes occur, especially before the new school year begins.

On July 30, the department will use OEDS-R information to send superintendents an email with access information for the eTPES log-in process.

For help with OEDS-R, please contact oedsr.support@education.ohio.gov.

All districts must use the Electronic Teacher and Principal Evaluation System (eTPES) to document evaluations
Using eTPES, Ohio’s electronic accountability system for conducting and documenting educator evaluations and calculating ratings, is mandatory per state law for all districts. While districts have some flexibility in the forms and rubrics used for educator evaluations, all districts that are implementing teacher evaluation systems in 2013-2014 must use eTPES to enter performance ratings. The system will calculate student growth measures and final summative ratings for educators.

Districts may use their own locally developed evaluation forms, but must demonstrate within eTPES how their materials align with the state framework.

The Ohio Teacher Evaluation System includes a descriptive rubric that district evaluators may use when selecting educator ratings. A district that chooses to use a modified version of the OTES rubric, or one designed by a third party, such as Danielson or Marzano, must indicate in eTPES how their version aligns to the Ohio rubric. They also must upload their rubric into eTPES.


07/16/2013

Please be aware Sub HB 59 was signed into law June 30th as part of the budget bill. There are sections that impacted the evaluation system.

Major changes:

    • Students with 60 or more unexcused absences excluded from the SGM was dropped to 45 excused or unexcused for the academic year.
    • Weighted percentage is still 50% performance and 50% SGM.
    • Our 4 ratings for both OTES and OPES are now Accomplished, Skilled, Developing, Ineffective. ODE will BEGIN making lists of all the documents that will need updated and will make the necessary changes.

New fall training to guide principals in meeting the challenges of their role 
Principals Matter is a one-day professional development program written by principals, for principals, to help them with several timely topics for the 2013-2014 school year and beyond. Participants will explore the principal’s role as instructional leader in Ohio’s Resident Educator Program. They also will discuss the effect of strong principals who see themselves as “climate shapers,” chief promoters of learning and chief learners. Principals will consider their key role in developing and retaining new teachers, and in creating environments in which all educators can thrive and ask, “How can I be a better educator tomorrow than I was today?” The training also will help prepare principals to engage in the Ohio Principal Evaluation System.

The electronic Teacher and Principal Evaluation System (eTPES) closed on June 21 for 2012-2013 school year 

    • All district evaluation documents are closed for the year, saved in the system and are no longer available for editing.
    • District reports also are closed for the year.
    • eTPES will open again on July 24, at which time new passwords will be sent to superintendents/designees for accessing the system in 2013-2014.
    • The department will provide eTPES training to superintendents/designees in August to assist with local education agency set-up options
    • Principal training will follow from August through October to assist with building rosters.
    • Registration for training will be in STARS.

eTPES training to begin in August 
Superintendents and superintendent designees (who will be assigned to work in eTPES) should attend a half-day training in August to assist them in performing the set-up functions for their district. Remember to update name, role and email address in the Ohio Educational Directory System (OEDS) by July 12, so that access emails will be received before training. Principal training will be offered following the district set-up performed by the superintendents. New features and upgrades have been added for 2013-14.

Upcoming assessment literacy training to assist with student growth measures 
Educators and administrators may attend a full-day training in Assessment Literacy this summer in one of the 100 sessions to be held regionally throughout the state. Through this professional development, Ohio’s local education agencies will receive support in the evaluation and development of assessments (identifying and/or creating valid and reliable assessments) to be used in student growth measures, specifically in the student learning objective process.

Training on this topic will be delivered by Battelle for Kids, and supported by five regional specialists who are being hired by the Ohio Department of Education and education service centers that are funded by Race to the Top. Registration will be available in STARS in August.

Keep tabs on the latest Educator Evaluation news 
Latest News is a new feature visible at left on the Educator Evaluation portion of the department’s website. It includes a variety of updated informational items related to the evaluation of teachers and principals, such as student growth measures and updated answers to frequently asked questions. Keep abreast of recent developments in the Latest News column, and remember to click View All News for items posted in recent months.

06/04/2013

eTPES closes for 2012-2013

  • There were approximately 9,000 eTPES users this year that provided valuable feedback.  As a result, upgrades to the system are in progress and will be completed for next year.
  • In addition to the training dates listed below, the eTPES vendor, Randa Solutions, is in the process of scripting and producing a teacher video that can be viewed by teachers to help them learn to use eTPES and understand the features.
  • We appreciate the 400 districts that have used eTPES in their first year of implementation and/or in their pilot year. We continue to improve the product and are committed to assisting you by providing technical and policy support.

Training for eTPES highlights upcoming 2013-2014 schedule

June 21, 2013 eTPES closes for academic year 2012-2013.
July 15, 2013 eTPES opens for academic year 2013-2014.
End-July 2013 Access emails sent to Superintendent/Designees listed in OEDS-R.
August 2013 Educational service center staff provide eTPES training to superintendents1.
September-October2013 Educational service center staff provide eTPES training to principals2.
October 2013 Principals and teachers have completed log-in process.
Dec. 31, 2013 Evaluators have completed first observation cycle3eTPES users – mid-year review of progress.
Mid-April 2014 Student learning objective and vendor assessment ratings completed and entered.
May 10, 2014 Final summative rating for each teacher completed.

1 Superintendents will select and complete their district options including Rubric Alignment Tool, district default percentages for student growth measures.
2 Principals will complete their school roster process and send access to teachers.
3 This is an approximate date; evaluators should follow district policy.

Please register in  STARS through your SAFE account for eTPES Training beginning in August for superintendents and in August-October for principals.

Assessment Literacy Training Offered Summer 2013
The Ohio Department of Education will be partnering with regional RttT Education Service Centers to employ regional specialists for Assessment Literacy. The training will be delivered by the vendor, Battelle for Kids, and supported by these regional specialists. Educators and administrators can attend a full-day Assessment Literacy training this summer in one of the 100 sessions held regionally throughout the state. Ohio’s local education agencies will receive support in the evaluation and development of assessments (identifying and/or creating valid and reliable assessments) to be used in student growth measures, specifically in the student learning objective process.  Registration will be available in STARS in the coming months.

Information on Student Growth Measures
View the new Student Learning Objectives FAQ here and an updated Student Growth Measures FAQ here.

Also posted in the month of May:


05/17/2013

ODE has created two new publications, Business Rules for Student Growth Measures and Policy Update on Value-Added to help local education agencies create their local Student Growth Measures plans.

Business Rules for Student Growth Measures – Addresses technical questions about SGMs, including those regarding teachers with highly mobile student populations or extremely high or low numbers of students. Districts and schools should assume all teachers included in the new evaluation system per state law will have growth measures unless these business rules state otherwise.

Policy Update on Value-Added – Outlines changes to policies on the use of Value-Added data in OTES, specifically how extended reporting will be integrated into evaluation and the Electronic Teacher and Principal Evaluation Systems (eTPES).

eTPES Schedule and Recommended LEA Milestones
June 21, 2013 – eTPES closes for academic year 2012-2013
July 2013 – eTPES opens for academic year 2013-2014
August-October 2013 – ESC staff provides eTPES training to LEA staff
September 2013 – LEAs complete setup and alignment in eTPEs; LEAs enter/verify default SGM percentages (required to view SGM data)
October 2013 – Teachers and Principals have logged into eTPES
December 31, 2013 – LEAs have completed first observation cycle
April 2014 – SLOs and Vendor Assessments complete
May 2014 – Final Summative Rating for each Teacher complete

Updated answers to questions about student growth measures are posted
A page of frequently asked questions about student growth measures, posted at http://www.ode.state.oh.us/GD/Templates/Pages/ODE/ODEDetail.aspx?Page=3&TopicRelationID=1230&Content=143171, has been updated. New information includes a description of changes House Bill 555 made to how valued-added data may be used in the student growth measures portion of Ohio’s teacher evaluation system.

The new teacher evaluation system allows for multiple means of determining student growth. Local administrators and teachers are creating student learning objectives to measure student progress for subjects in which value-added data and approved vendor assessments are not an option – such as art or music. Answers to questions teachers and administrators are asking about student learning objectives are available at http://education.ohio.gov/GD/Templates/Pages/ODE/ODEDetail.aspx?page=3&TopicRelationID=1230&ContentID=125742.

FAQs on Student Learning Objectives now posted
Local administrators and teachers are creating student learning objectives to measure student progress for subjects in which traditional state or vendor assessments are not an option – such as art or music. The answers to questions teachers and administrators are asking about learning objectives are available at http://education.ohio.gov/GD/Templates/Pages/ODE/ODEDetail.aspx?page=3&TopicRelationID=1230&ContentID=125742.

Overview of Student Learning Objectives – Connecting the Dots Conference video posted
Ohio’s new system for evaluating teachers will provide educators with a richer and more detailed view of their performance, with a focus on specific strengths and opportunities for improvement. The new system weights student growth measures at 50 percent. For many teachers, all, or at least a portion, of this 50 percent will be comprised of student learning objectives (SLOs). This overview will outline the key components of the SLO and the process for SLO approval.

View video at the Connecting the Dots site and video gallery.


04/30/2013

Electronic Teacher and Principal Evaluation System
Training will be offered Summer 2013

Responding to the requests for training on the Electronic Teacher and Principal Evaluation System, ESC Trainers will offer regional trainings for superintendents in August and principals in September and October. Registration will open this summer in STARS.

Completion Requirements for 2012- 2013

1. Entering Student Growth Measures
First, superintendents must enter percentages for the district in each of the A, B and C categories before any student growth measures calculations for individual teachers or principals can be calculated.

Second, educators complete the Student Learning Objective Scoring Template and submit it for ratings to their administrator by May 1 (or locally determined date).  Third, administrators manually enter the growth data for educators in Categories B and C in the electronic system.  eTPES will calculate the rating for each category based on the district-entered percentages.  Fourth, a final/overall Student Growth Measures rating will appear on the educator verification screen and the superintendent or principal will review and check each educator’s record for accuracy.

2. Completing the Annual Evaluation
Upon completion of the performance and growth measures data, ratings will be calculated for the Final Summative Rating. This is the last step in the annual evaluation process and enables the evaluator to share results with the educator by May 10, as required in law.

Electronic Teacher and Principal Evaluation System Users 2013-2014

1. LEAs are required to use eTPES
This requirement applies to LEAs who are RttT, SIG and TIF and to those who are beginning implementation of board adopted teacher and principal evaluation policies. Districts and schools must use the Electronic Teacher and Principal Evaluation System to report ratings to the Ohio Department of Education for federal reporting.

2. Electronic system ensures accountability and reliability
eTPES documents teacher and principal performance using the state rubrics or other aligned rubrics and calculates the Final Student Growth Measure rating and the Final Summative Rating.

Teacher Evaluation trainers added in May
Twenty-four new trainers (Cohort 2), chosen from 75 applicants, are ready to provide additional training sessions throughout the state for teacher evaluation credentialing.  Additional trainings are scheduled to begin in May. Register in STARS.

Educator Evaluation Timeline
A short Timeline At-A-Glance for the annual evaluation cycle is available now. This simplified, quick reference will keep you on track during the year. To view the Timeline, please click on Educator Evaluation Timeline

Division of Learning “On the Road” this spring!
The Division of Learning is offering a series of regional meetings to provide updates on initiatives that are being implemented.  The events are targeted for school districts that are not participating in Race to the Top, however all school districts are welcome to sign up to attend. Registration is available in  STARS.

Presenters will address the following initiatives:

  • Third Grade Reading Guarantee
  • Student Growth Measures
  • Electronic Teacher and Principal Evaluation System (eTPES)
  • Resident Educator Year 3 and 4
  • Ohio Teacher Evaluation System (OTES)
  • Ohio Principal Evaluation System (OPES)
  • Partnership for Assessment of Readiness for College and Careers (PARCC) – assessment development work
  • My Educator Profile – new online system

Meetings have been held in Columbus, Cincinnati, Cleveland and Youngstown in April. May meetings will be held on the dates below and at the following locations:

May 8 – Toledo Park Inn
May 10 – Athens Ohio University Inn & Conference Center
May 16 – Findlay Owens Community College

New Publications for local Student Growth Measures
ODE has created two new publications, Business Rules for Student Growth Measures and Policy Update on Value-Added to help local education agencies create their local Student Growth Measures plans.

Business Rules for Student Growth Measures – Addresses technical questions about SGMs, including those regarding teachers with highly mobile student populations or extremely high or low numbers of students. Districts and schools should assume all teachers included in the new evaluation system per state law will have growth measures unless these business rules state otherwise.

Policy Update on Value-Added – Outlines changes to policies on the use of Value-Added data in OTES, specifically how extended reporting will be integrated into evaluation and the Electronic Teacher and Principal Evaluation Systems (eTPES).


03/12/2013

Student Growth Measures – Updated ODE Approved List of Vendor Assessments 
ODE recently has updated and posted its Approved List of Vendor Assessments. The next updated list will be posted in January 2014.

See the document at ODE Approved List of Vendor Assessments. Note that:

  • Approved assessments that meet all of the criteria are on the Approved list. If a district is using an assessment on the list, it must contact the assessment vendor directly for details on how the assessment is used for measuring growth;
  • The vendors on the Approved List provided evidence that the assessments meet the fundamental requirements for measuring student growth; and
  • Districts must use the EVAAS Value-Added data from Ohio Achievement Assessment (OAA) results for grades 4-8 in reading and math at the teacher level. No other assessments for ELA/reading and/or mathematics for grades 4-8 would be applicable, therefore these do not appear on the list. Note that this is a change from the 2012 list. If districts choose to use assessments in these areas, they would be considered local measures.

Student Growth Measures – Training Opportunities 
Approximately 20 more sessions will be offered throughout the state in the fall for those who were unable to attend an SGM training this school year. Additionally, many ESCs are currently replicating the training to support their local LEAs.

LEAs that are beginning to train staff and plan implementation of SGMs for the upcoming year may find helpful technical assistance from their regional SGM Specialist. These specialists are available to help as LEAs plan the roll-out of the SGMs training and answer questions to support LEAs as they implement OTES. See contact information for SGM Specialists below.

NAME  RttT REGION  ESC  EMAIL  PHONE 
Chad Rice SE Muskingum Valley chad.rice@mvesc.org 740-408-2786
Mark Robinson NE Mahoning Co. m.robinson@mahoningesc.org 440-554-4950
Donna Huber Central Mid-Ohio Huber.donna@moesc.net 419-295-9418
Apryl Ealy NW Auglaize Co. aealy@auglaizeesc.org 419-674-3663
Katrina Wagoner SW Hamilton Co. katrina.wagoner@hcesc.org 937-515-0376

eTPES Users 
Currently, 385 LEAs have completed set-up and are using eTPES to pilot or implement teacher and/or principal evaluations during the 2012-2013 school year. LEAs should complete Student Growth Measure manual entries by the middle of April. LEAs implementing this year must complete teacher evaluations and determine ratings by May 10, following the timeline in the OTES Model. eTPES will compute the final SGM rating and calculate it with the Performance rating to assign the Final Summative Rating for each educator.

Updated FAQs
Updated FAQs have been posted recently on the ODE Educator Evaluation website. Click here for the updated OPES FAQ; Click here for FAQs on OTES and the requirements.


02/05/2013

eTPES Student Growth Measures for 2012 – 2013 

LEAs that have logged in to eTPES and set-up their accounts by Dec. 31 will find a new feature available in the Main Menu: “Student Growth.” This feature will allow superintendents and principals to manage SGM data and teachers to view SGM data. “Student Growth” will be ready for use by January 31, 2013.

1. Superintendents/Designees will be asked to determine percentages for each category of teachers, A, B and C. 

For the 2012-13 year, the A Category teacher percentages will remain 10-50 percent. Per HB 555, the required percentages will change for the 2013-14 year, and the parameters will be reset in eTPES to reflect that legislation.

2. Value-Added data will be downloaded for A Category teachers. Value-Added ratings will be from previous year(s) data and are required for those teachers who have Value-Added ratings.

3. eTPES will have a series of steps and templates (including worksheets) that will record ratings for each of the B and C Category teachers. Superintendents and principals will be able to modify teacher percentages from the district default percentages. However, to maintain consistency, ODE recommends LEAs keep variations from the default at a minimum, using them only under specified circumstances. Teachers are responsible for submitting LEA measures such as SLOs to their LEA-designated evaluator for approval. The ratings from vendor assessments and LEA-developed measures then will be manually entered by superintendents and principals at the end of the annual evaluation cycle, prior to May 10.

4. eTPES will calculate the Student Growth Measures 50 percent from manually entered data and downloaded data. It will then calculate the Final Summative Rating (using the Teacher Performance 50 percent and the Student Growth Measures 50 percent) for each educator.

5. Principal evaluations in eTPES follow the same steps as above for Student Growth Measures.

eTPES Support 

  • A User Guide and instructional video that provide technical assistance for the Student Growth component
  • Technical assistance via email for those who need support with technical issues: support@ohiotpes.com
  • Policy questions and issues can be sent to: eTPES@education.ohio.gov

01/08/2013 

For those LEAs who have logged-in to eTPES, and set-up their accounts by Dec. 31, a new feature available in the Main Menu will be “Student Growth.”  This feature will allow for the management of data by superintendents and principals, and for Student Growth Measures (SGM) data viewing by teachers. “Student Growth” will be ready for use by January 31, 2013. By adding the SGM 50% to the Teacher/Principal Performance 50%, the system will calculate the Final Summative Rating.


11/30/2012

Use of eTPES for 2012 – 2013 

The window for first-time users to log on and set up an account using eTPES for the 2012-2013 school year will close at midnight on Dec. 31. If you would still like to use eTPES to pilot or implement this school year, please note this deadline. Those who already have established an account will be able to continue to use the system.

We have 502 districts logged into eTPES, and more than 3,200 users as of November. We continue to offer assistance through email support:

1) technical assistance at support@ohiotpes.com

2) OTES and OPES policy questions at eTPES@education.ohio.gov

Student Growth Measures will be downloaded in January 2013 

Click to see full size image.

In January 2013, Value-Added data will be downloaded for teachers who are Category A teachers. Districts will be asked to determine percentages for each category of teachers, and then move through a series of steps and templates (including worksheets) that will record ratings in each of the Category B and C teachers (see above diagram). eTPES will calculate the Student Growth Measures 50 percent from manually entered data and downloaded data. It will then calculate the Final Summative Rating (using the Teacher Performance 50 percent and Student Growth Measures 50 percent) for each educator. The same process will be used for the Ohio Principal Evaluation System (OPES).


10/30/2012

Student Growth Measure Update
Recently, the Ohio Department of Education (ODE) posted additional guidance, resources, and materials on Student Learning Objectives (SLOs) on the Educator Evaluation webpage, including:

  • Guidance on selecting assessments for SLOs
  • Scoring the individual SLO
  • Sample teacher SLO
  • Sample principal SLO

Additional guidance on combining Student Growth Measures (SGMs) will be posted in November.

Regional Training
ODE also will be offering regional training focused on implementing SGMs for Ohio’s Teacher and Principal Evaluation Systems by the end of the calendar year. This training is optional and can be used to develop training at the local level. Districts and ESCs that have developed training plans are free to move forward with those trainings and should continue all other work toward implementing a local student growth measures plan. The ODE training, which is free to all participants, will be offered through September 2014. Additional information will be forthcoming regarding training dates and locations.

Student Growth Measure and Alignment Specialists
To support the implementation of the Student Growth Measures component of the evaluation systems, ODE is working in collaboration with select regional partner Race to the Top (RttT) Educational Service Centers to train and deploy SGMs and Alignment Specialists. These SGM Specialists will support LEAs by providing technical assistance and professional development following the regional trainings to district administrators, teachers, and other personnel on the alignment of local systems to the state framework and development and implementation of district and building student growth measures using the SLO process.

Online Local Professional Development Committee Update
ODE recently created a new web-based product for online Local Professional Development Committee (LPDC) registration and updates. This new online system enables ESCs, school districts and schools to request new LPDC registrations, to renew existing LPDC registrations, and to update LPDC address and staffing information. The LPDC data will update the ODE OEDS-R system and contribute to ODE’s planned transition to more automated and efficient processing of educator licensure renewals. ESCs, school districts and schools can now register their LPDCs online using the new CORE LPDC Public module. To see the latest information about online LPDC registration click here.

Resident Educator Program Registration Update
Deadline for Resident Educator registration in the online CORE system is Thursday, November 15, 2012. Click here for more information.

Please remember that Resident Educators must be registered in CORE every year they are in the program. If districts and schools have Resident Educators that completed the program last year, they should be registered as Year 2 Resident Educators this year.

Questions may be directed to REProgram@education.ohio.gov.


10/02/2012

eTPES:  electronic Teacher and Principal Evaluation System Webinars

We have had a great response to eTPES since its launch on September 4th. For districts, once all the setup is completed and rosters accurate, you will be on your way to using this intuitive system, which was designed to assist with managing your workflow and documenting your evaluations. We appreciate your patience as we continue to refine the product during the 2012-2013 year. We hope the support team has responded to your requests, and helped you work through specific district questions and issues. We continue to monitor all requests through:

Number of Superintendents sent email access: 1220
Districts logged in: 339
Total users to date: 808

  • Superintendents: 320
  • Superintendent Designees: 74
  • Principals: 118
  • Assistant Principals: 20
  • Evaluators: 8
  • Teachers: 256
  • Staff: 9
  • HR Administrators: 2

Additional information: Use this link to find the page that contains the eTPES Overview, FAQ, User Guide and the webinars for superintendents, principals and teachers.

District Login and Use – ODE will monitor login and use of eTPES for LEAs using the system in 2012-2013. LEAs must complete district setup screens by December 31, 2012. This will ensure that the Value-Added data to be downloaded in January 2013 will be sent to those districts using the system.

Reporting ratings – It is important to note that LEAs implementing teacher and/or principal evaluation systems during the 2012-2013 school year should log into the eTPES system, complete an Alignment Tool (if not using the OTES Rubric) and select an option to indicate how they will use eTPES to report ratings. The Alignment Tool is the first step in a series of district setup pages and will help districts align their teacher performance rubric to the OTES rubric. NOTE: LEAs who select implement will use the entire framework – 50 % teacher/principal performance rating, and 50% student growth measures to determine the Final Summative Rating. 

Ohio Principal Evaluation System 

OPES training completion information needed from some participants 
Individuals who completed the Ohio Principal Evaluation System (OPES) training before September 1, but did not register for the class through STARS, must fill out this evaluator information form and forward it along with documentation of course completion to evaluation@education.ohio.gov to access the online assessment portal.

Once the information is received and processed, an e-mail will be sent with information, username, and password.

Student Growth Measures 

Resources for student growth measures and learning objectives now available online 
Several new resources explaining the student growth measures component of the Ohio Teacher and Principal Evaluation Systems are now available online here. Recently posted items include the Student Growth Measures for Principal Evaluation and the Student Learning Objectives Guidebook. Examples of SLOs will be available in mid-October. The ODE OTES webpage is updated regularly with valuable guidance and resources. This is a good site to bookmark for reference.

Proposals for Funding 

Funds available to develop educator effectiveness programs 
ODE is currently seeking proposals for two programs providing funding to support educator effectiveness at the local level.

  • Locally Developed Student Growth Measures (SGM) Pilot 

ODE is seeking proposals from individual districts and community schools to pilot a locally developed SGM plan. Up to $10,000 per district is available to support this work at the local level. Proposals must be received by the Ohio Department of Education by 5 p.m., Oct. 5, 2012. For more information, click here.

  • Beginning Principal Mentorship Program 

The Beginning Principal Mentoring Program (BPMP) is a mentoring program for newly appointed school principals, assistant principals or individuals in charge of school sites. LEAs may apply through a competitive process for grant funds ranging from $10,000 – $100,000, depending on the scope of their project, to plan for and support implementation of a BPMP at their site. Grant applications are due to ODE by October 31, 2012. Additional information about this opportunity may be found here.


09/18/2012

eTPES:  electronic Teacher and Principal Evaluation System Webinars

The eTPES is a web-based tool for management of the Ohio Teacher and Principal Evaluation Systems.  Usernames and passwords to access this system were distributed to over 1200 superintendents and designees the week of September 4th.  In order to support those using the eTPES, webinars will be offered.

The first webinar was held for superintendents and designees on Thursday, September 13th.  Unfortunately technical problems were encountered during this webinar.  The eTPES host, RandA, and the Ohio Department of Education staff had worked to test the webinar in advance. Steps have been taken to correct the connectivity and sound issues experienced by users across the state.

We have also taken steps to offer more customer support at ODE as we offer eTPES webinars. All future correspondences for webinars will contain a phone number in addition to an e-mail for contact during the webinar. Personnel will be made available to answer these support issues at the time before, during, and after the webinar.

The eTPES Superintendent Webinar was recorded and is available without logging in or using a password by clicking here. (If your email system does not support HTML, and you cannot view the hyperlink included in this email, please use this Website location to navigate to the eTPES Superintendent recorded Webinar: http://www.ode.state.oh.us/GD/Templates/Pages/ODE/ODEDetail.aspx?page=3&TopicRelationID=1230&ContentID=125741)

Future eTPES webinars for principals and teachers will be held.  Please visit ODE’s Website for more information regarding Webinar schedules and other eTPES updates. Each of these webinars will be recorded and posted in order to be viewed.

eTPES Webinar for Principals- Sept. 20 at 1:00 PM

eTPES Webinar for Teachers- Sept. 27 at 4:00 PM 

In addition to the webinars, eTPES customer support is provided through user manuals, online help screens, and vendor tech support. Additional eTPES information is available on the ODE website by clicking here.

Ohio Principal Evaluation System (OPES) Credentialing

A district policy for the principal evaluation must be in place by July 1, 2013, and be effective for the 2013-2014 school year. However, per the LEA’s Race to the Top scope of work, some LEAs may use the system sooner than the required date. Now that OPES is aligned with the Ohio Teachers Evaluation System (OTES), all those who will be evaluating principals will need to complete state-sponsored training and pass an online assessment. The online assessment is now available.  Although refresher training is not required, those who wish to do so may take a half-day updated training course, before completing the online assessment. Any principal evaluator who has yet to take the state-sponsored, two-day training will need to do so. Additional OPES training dates and sessions are now listed in STARS, access through the individual’s SAFE account.

Individuals who completed OPES training before September 1 , 2012 but did not register for the class through STARS must fill out an information form and forward the form as well as documentation of the completion of the OPES class to Evaluation@education.ohio.gov to be able to access the online assessment portal.  Once the information is received and loaded into the online assessment portal, an e-mail will be sent with username and password information.

Beginning Principal Mentorship Program

The Beginning Principal Mentoring Program (BPMP) is a mentoring program for newly appointed school principals, assistant principals, or persons in charge of school sites.  LEAs may apply through a competitive process for grant funds ranging from $10,000 – $100,000, depending on the scope of their project, to plan for and support implementation of a BPMP at their site. Grant applications are available and are due to ODE by October 31, 2012.

Local Student Growth Measures Plan Pilot

The Ohio Department of Education is seeking proposals from individual PreK-12 LEAs wishing to pilot a locally-developed student growth measures (SGMs) plan. Subsidy grant funds up to $10,000 per LEA are available to support this work at the local level.  The program will provide LEAs support as they design and deploy a locally determined SGMs plan.  Applications are now available and must be received by the Ohio Department of Education by 5:00 PM, October 5, 2012.

Ohio Resident Educator Program Reminders

Any LEA participating in the Ohio Resident Educator program must assign a program coordinator. Program coordinators are responsible for:

  • Planning, implementing, and reporting on the Resident Educator program;
  • Communicating Resident Educator program information to any teacher(s) who may be eligible for the program and identifying a state-certified mentor to provide support; and
  • Registering Resident Educators in the state’s CORE system.

Each Resident Educator must be registered in CORE each year he/she participates in the program. Registration is open from Sept. 1- Nov. 15, 2012.


09/04/2012

Electronic Teacher and Principal Evaluation System (eTPES) Now Open!

ODE has developed and is making available an electronic tool, eTPES, to help streamline the teacher and/or principal evaluation process. eTPES will be used this school year for those fully implementing new teacher and/or principal evaluation systems based on RttT, HB 153 and SB 316. Districts that are not fully implementing OTES or OPES may take this opportunity to review and use the system, but will not be asked to report ratings until they are fully implementing.

On Tuesday, September 4th, initial access to the https://www.OhioTPES.com (eTPES) product became available to LEA superintendents and their designees. While superintendents may identify a designee for eTPES, a designee is not required. This approach enables LEA leadership to determine the type of eTPES deployment preferred and the rollout schedule for their local school district or community school. A superintendent designee listed in the Ohio Education Directory System (OEDS) will receive the same level of eTPES access and authority as the superintendent or community school leader. Superintendents and superintendent designees listed in OEDS should have received an e-mail with further information on Tuesday, September 4th.

An Alignment Tool is provided in eTPES for districts to demonstrate alignment of their teacher performance rubric to the OTES rubric (if an alternative rubric is being used). The first step in eTPES begins with the alignment process. Upon completion, the user continues to Step 2. Districts using an alternative rubric are required to demonstrate alignment of the rubric to the OTES rubric prior to reporting performance ratings.

Please click here to watch a short video on how this electronic system can streamline your teacher and principal evaluation process and assist in the management of conducting and documenting evaluations in your district. As part of the roll-out, support will be provided in the form of user manuals, online help screens, technology support and live and recorded webinars.

For the most up-to-date information, please visit the ODE Education Evaluation Systems page.


08/07/2012

Ohio Education Evaluation Systems Update

Watch for eTPES notification to all superintendents in Ohio by September 4, 2012.

How can Ohio Teacher and Principal Evaluation Systems (eTPES) be used to assist evaluators?

  • eTPES  is provided through Race to the Top funding at no cost to districts
  • eTPES  is a web-based system that will enable evaluators to view and edit, collect and store their evaluations
  • eTPES will include district student growth measures (SGM)
  • eTPES will calculate a final summative rating for each person evaluated
  • eTPES  can be used for the OTES and OPES models as well as district developed evaluation system models and rubrics
  • eTPES  electronically streamlines the process and steps to assist evaluators with the management of documentation associated with teacher and principal evaluations

 Can eTPES be used to pilot evaluation models in 2012-2013?

  • LEAs can use eTPES to pilot or to implement evaluation systems this year
  • Ratings will not be reported for LEAs who use eTPES to pilot teacher and/or  principal evaluations in 2012-2013
  • Ratings will be reported for LEAs who use eTPES to implement teacher and/or principal evaluations in 2012-2013
  • Information will continue to be distributed through various Ohio Department of Education publications and outlets. Click here for the latest news and monthly updates on eTPES , credentialing training, student growth measures and other topics.

For more information, contact
evaluation@education.ohio.gov

New Document on SB 316 Legislation

The new teacher evaluation system applies to any person who is employed under a teaching license or a under a professional or permanent teacher’s certificate and who spends at least 50 percent of his/ her time employed providing student instruction.  The new teacher evaluation does not apply to a person employed as a substitute.

Click here to view the SB 316 Legislative Impact on Ohio’s Teacher Evaluation System document.

*This document does not include information from HB525 regarding municipal school systems.


06/01/2012

HB153/Race to the Top (RttT) and Performance Based Compensation
The requirements of HB 153 and RttT in relation to Performance Based Compensation (PBC) have been revisited this past winter due to continued questions. The interpretation that is described in the HB 153 FAQs published in the summer of 2011 has not changed: aRttT LEA that has performance based compensation in any form in their SOW the LEA must comply with the PBC portion of HB 153 and may go beyond the framework in the legislation.  If an LEA does not have PBC in its SOW the LEA does not have to comply but is encouraged to explore options. Confusion over the interpretation(s) of HB 153, RttT, and PBC most likely comes from the sequence of questions in the HB 153 FAQ that was distributed (specifically pages five and six).  

A work group onPBCs is scheduled to begin the week of June 11th. From this work, the ODE will be providing guiding principles regarding PBCs for LEAs in the fall of 2012. Communications regarding this will be through News and Views as well as EdConnections.

Student Growth Measures
There were several questions about Student Growth Measures (SGM). For clarification purposes: The teacher evaluation system allows for three categories for teachers (in regard to SGM): 1. Teachers who receive Value-Added data; 2. Teachers who do not receive Value-Added data but receive assessment data from the ODE approved list (which will be updated annually); 3. Teachers who receive neither Value-Added data nor assessment data from the ODE approved list. These teachers SGMs will focus on Student Learning Objectives (SLO) and other locally determined measures. Guidelines have been created for LEAs to develop SLOs and more guidance is forthcoming. There are two documents for writing an SLO and for developing/approving SLOs that were recently posted on the ODE webpage. In addition, the ODE will be posting an FAQ regarding SGMs in the near future. Lastly, the ODE has granted 16 summer work grants for individuals to come together to design examples of SLOs (which will be posted fall of 2012).

With this being said, it is recommended that LEAs complete a needs assessment in regard to which teachers receive (or do not receive) specific assessment data. In addition, it is recommended that LEAs work collaboratively with administration and teachers to determine the percentages of VA data to be used as well as to encourage LEAs to phase in percentage increases for VA scores as a part of SGM (for example: year one of data available VA=10%; two years VA=15%, etc.).  Also, LEAs do not have to purchase assessments that are on the list, but must use them for SGM if LEAs are administering them throughout the year.

Ohio Principal/Teacher Evaluation System
While OPES is not required by law to begin until 2013-2014, many LEAs have begun having the conversation around this topic.  LEAs must begin the process earlier if it is in the LEAs SOW.

The following updates focuses on the Resident Educator Program, Tenure, and Student Teachers and their effect on Performance Growth Measures:

Resident Educator Program

  • Resident Educators and mentors are required to complete the Year 1 Formative Progress Review (FPR) by June 30, 2012. Resident Educator Program (REP) Coordinators are expected to review the completed FPRs to consider the effect of the collaborative work between mentors and REs and to help make a determination for professional development for REs in Year 2.
  • By June 30, REP Coordinators must complete end-of-the-year reporting in the CORE system to document Resident Educators completion of Year 1 requirements. Additional mentor training is not required beyond Instructional Mentoring and Resident Educator-1. However, additional optional mentor training will be available beginning Summer 2012. REP Coordinators will be notified when these trainings are available, and information about the trainings will be posted on the Resident Educator webpage.
  • The Resident Educator Planning Guide, Part I and Part II will help REP Coordinators and administrators plan for professional development for Year Two Resident Educators.
  • Year 2 Resident Educators are still required to have a mentor assigned to them and to be registered in CORE in September 2012, even if LEAs use a Resident Educator cohort model to provide support for REs.

Continuing Contract

  • ODE has helped to create guidelines for issuing continuing contracts.  ODE has taken these suggestions (with representation from stake-holders) to the Education Standards Board.  There are currently no proposals for significant changes in regard to continuing contracts.  The suggestions brought forth currently follow Ohio Revised Code.  The only proposed addition to existing continuing contract eligibility considerations is that the LEA considers the results of the teacher’s evaluation using the OTES framework be as a part of the equation for consideration of a teacher’s eligibility for continuing contract.
  • Specialists need to be aware that Community Schools ARE NOT required to issue tenure continuing contracts, whereas traditional public schools are.

Student Teachers

  • ODE is working on talking points in regard to student teacher’s scores for teachers and LEA’s.  There are districts throughout the state that are not taking student teachers in tested areas because of this concern.
  • A conversation was had with Board of Regents representative regarding more of a co-teaching approach as a component of a student teachers licensing process.

05/01/2012

  • All of the OTES and OPES model changes will be posted on ODE website in May.
  • The Student Growth component of OTES is now posted. LEAs will create a district plan for teachers in three categories:
    1. Those with Value-Added data (10% – 50%)
    2. Those with data from ODE-approved vendor assessments (10% – 50%)
    3. LEA determined measures

Click here to view the Student Growth Measures Overview.

    • LEAs must have a board approved OTES policy in place no later than July 1, 2013. A model policy will be made available at the May 25 Evaluation Symposium.
    • When first year teachers are evaluated, they will be placed on a professional growth plan. All returning teachers will have either a Professional Growth Plan or an Improvement Plan, depending upon their previous year’s growth. 
    • The list of ODE approved vendors will be updated in Spring 2013.
    • While the OTES model indicates teachers are to be evaluated each year, an LEA may adopt a local policy that allows for teachers whose evaluation places them in the “Accomplished” category to be evaluated every two years.
    • An updated fact sheet regarding Ohio evaluation systems will be posted on the ODE website by the end of May.
    • PD Plans will be reviewed during reader week in June.  These will then be posted to the Collaboration Center by July 6.  Revisions by the LEA’s are to be completed by August 17.

The New PD Plan Template is Now Available.

Click here to download. The new PD Plan template includes an additional section measuring the quality of Professional Development Smart Goals.

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